Electronic score reporting (ESR) is a free service for colleges and universities. With ESR, you'll receive students' CLEP scores through an automated data feed so you don't have to wait for paper transcripts to be delivered by mail. Score data is delivered in a nondelimited flat file so you can upload the information to your database. If you're interested in ESR, email [email protected].
Below are some frequently asked questions about CLEP electronic score reports.
Where does the encrypted data come from, and how does an institution receive it?
The data is sent from an anonymous server at ETS to an email address provided by the college or university. The email contains a URL that accesses the encrypted file. The data is available for 330 days.
After the data is decrypted, what computer processing is necessary?
Because the decrypted data is a nondelimited flat file some formatting will be required. Files are sent this way because most colleges and universities upload the files into an application they’ve purchased (Banner, Data-Tel, etc.) or created themselves.
Does your data require a specific version of PGP?
There is no requirement for using a specific version of PGP; however, there are many free versions of encryption software available. Any version of software that can create a compatible key can be used. We do require the type of key to be RSA.
What's the file extension?
The files that are sent to schools are non-delimited flat files with a 3-digit sequence number as the file extension. (.001-.365) The school is then required to decrypt the file changing the extension to .pgp. This will be recognized by the software. You select “Decrypt” or “Decrypt and Verify”, enter your password and the file will decrypt. The three-digit file extension will reset to .001 every January 1.
Does each file contain multiple students' scores, or just one student’s scores per file?
Each file may contain multiple students' scores. The files are produced daily, on business days, and contain all transcript records since the last file was created.
Would this replace the paper scores currently sent to us?
Yes. You must choose one delivery option.
How often are files sent? The ESR informational document notes, "Cycles are assigned sequentially and are increased by increments of one each time a file is sent to an institution." Does this mean every file sent to the college will have a unique name?
Yes. You could receive a file Monday–Friday if there's activity for your code. Each file will have a unique name from the last three number extensions. The file name will appear like this: ets-scorelink.ets.org/edsasftp/CLEP/CLEP6003.001. Your DI code will replace "6003" and the next file will end with 002, the one after that with 003, etc. The three-digit file extension will reset to .001 every January 1.