Electronic score reporting (ESR) is a free service for colleges and universities. With ESR, you'll receive students' CLEP scores through an automated data feed so you don't have to wait for paper transcripts to be delivered by mail. Score data is delivered in a nondelimited flat file so you can upload the information to your database. If you're interested in ESR, email [email protected].
Below are some frequently asked questions about CLEP electronic score reports.
Where does the encrypted data come from, and how does an institution receive it?
The data is sent from an anonymous server at ETS to an email address provided by the college or university. The email contains a URL that accesses the encrypted file. The data is available for 14 days.
After the data is decrypted, what computer processing is necessary?
Because the decrypted data is a nondelimited flat file some formatting will be required. Files are sent this way because most colleges and universities upload the files into an application they’ve purchased (Banner, Data-Tel, etc.) or created.
Does your data require a specific version of PGP?
No. We use Professional Desktop, but it's not required. There are requirements for the encryption key generated by the software—size: 1024 (Versions 9.8 and higher may require the size to be entered twice: 1024/1024) or 2048; expiration: Never; Cipher: IDEA or AES-256; Hash: default.
What's the file extension?
Files sent to institutions are nondelimited flat files with a three-digit sequence number as the file extension. Institutions are required to decrypt files using PGP decryption software. The file extension must first be changed to PGP; the file can then decrypt.
Does each file contain multiple students' scores, or just one student’s scores per file?
Each file may contain multiple students' scores. The files are produced daily, on business days, and contain all transcript records since the last file was created.
Would this replace the paper scores currently sent to us?
Yes. You must choose one delivery option.
How often are files sent? The ESR informational document notes, "Cycles are assigned sequentially and are increased by increments of one each time a file is sent to an institution." Does this mean every file sent to the college will have a unique name?
Yes. You could receive a file Monday–Friday if there's activity for your code. Each file will have a unique name from the last three number extensions. The file name will appear like this: ets-scorelink.ets.org/edsasftp/CLEP/CLEP6003.001. Your DI code will replace "6003" and the next file will end with 002, the one after that with 003, etc.